Scheduling a task

Plans change. Pinwork gives you fast ways to move work without losing the reason it mattered in the first place.

The most important idea is the difference between When and Deadline.

When vs Deadline

When is when you plan to work on a task. It controls whether the task appears in Today, Upcoming, or another scheduled view.

Deadline is when the task is actually due. Use it only when there is a real due date or final time.

A task can have:

• only a When date
• only a Deadline
• both
• neither

For example, you might plan to work on a tax document on Tuesday, but the real deadline is Friday. In that case, Tuesday is the When date and Friday is the Deadline.

Use When for your plan

When is for planning work. Deadline is for real due dates.

Set a When date

Open a task and use Add When.

The When picker includes quick dates:

• Today
• Tomorrow
• Next Week

It also includes time choices:

• No Time
• Morning, 9:00
• Afternoon, 5:00 PM
• Evening, 7:00 PM

The default time is 9:00 AM when a time is needed.

You can clear the When date later. If the task was recurring, removing the schedule also clears recurrence because recurrence needs a When date to anchor the next occurrence.

Removing schedule clears recurrence

Recurrence needs a When date, so clearing the schedule also removes recurrence.

Add a Deadline

Open a task and use Add Deadline, or use the Deadline item in the context menu.

The Deadline picker includes the same quick dates as When:

• Today
• Tomorrow
• Next Week

Deadline time choices include:

• No Time
• Morning, 9:00
• Afternoon, 5:00 PM
• End of Day, 11:59 PM

The default Deadline time is End of Day.

If a task already has a Deadline, the context menu can show Clear Deadline.

Defer a task

Use Defer when the plan changes and you want to move the task’s When date.

On iPhone and iPad, the leading swipe action can show:

• Tomorrow, which moves the task to tomorrow
• Schedule, which opens the mobile scheduling sheet

On iPhone, Schedule Task includes a natural-language field at the top, a compact row of common presets, and the date and time picker below.

Use the natural-language field for entries such as:

Friday 2pm

Common presets include:

• Tomorrow
• Next Week
• This Weekend
• Next Month

The task context menu also has Defer. Its suggestions adapt to the current day and time, and include common options such as This Afternoon, Tomorrow, Next Monday, and Pick Custom Date.

If moving the task means it no longer belongs in the current list, it can leave that list after the change.

Snooze a task

Use Snooze when you want to hide a task temporarily without changing its When date.

Snooze options include:

• Until Tonight, 6:00 PM, when that is still in the future
• Tomorrow Morning, 9:00 AM
• Tomorrow Afternoon, 2:00 PM

Snooze is useful when a task belongs on Today, but you do not want to see it again until later.

Defer changes the schedule. Snooze hides the task until the snooze time.

Snooze does not move the task

Snooze hides a task temporarily, but leaves its When date unchanged.

Remove a schedule

Use Remove Schedule when you want to clear the task’s When date.

After the schedule is removed, the task can move out of Today or Upcoming and back toward Inbox or another unscheduled view.

Removing the schedule also clears recurrence because a recurring task needs a When date.

Recurring tasks need a schedule

If you remove the schedule from a recurring task, Pinwork also removes the recurrence rule.

Drag in Upcoming

In Upcoming, you can drag a task onto another day.

When you drag a task:

• Pinwork changes the task’s When date to the target day.
• A task with an explicit time keeps that time.
• An all-day task stays all-day.
• Dropping on a month schedules to the first visible day of that month in the Upcoming range.

Drag scheduling is blocked when access is locked.

If Automatically Add Scheduled Tasks is enabled in Calendar settings, scheduling or dragging a task can also create a linked Calendar event.

Recurring tasks

Set recurrence from the Recurrence control on an expanded task or task detail window.

Recurrence requires a When date. If the task does not have one, Pinwork asks you to add a When date first.

Quick recurrence options include:

• Daily
• Weekdays
• Weekly
• Monthly
• Yearly

Custom recurrence can use daily, weekly, monthly, or yearly intervals. It can also end never, on a specific date, or after a number of occurrences.

Complete a recurring task

When you complete a recurring task, Pinwork marks the current task complete and creates the next occurrence when the recurrence rule allows one.

The next occurrence keeps useful context such as title, notes, estimate, project, tags, deadline offset, recurrence metadata, and checklist text. Checklist items start unchecked on the next occurrence.

If the recurrence has reached its end date or count, Pinwork does not create another occurrence.

Skip this occurrence

Use Skip This Occurrence when you want to move a recurring task to its next date without marking the current occurrence complete.

Skipping:

• advances the same task to the next recurrence date
• preserves explicit time
• shifts Deadline by the same offset from When when a Deadline exists
• clears rollover and snooze state
• resets checklist items to unchecked

Undo

Most normal scheduling actions are undoable, including defer, Upcoming drag moves, and recurring-task completion when a next occurrence is created.

Related

• Natural language: set a When date as you type.
• Calendar: create a linked Apple Calendar event from a task.
• Working with tasks: gestures, context menus, task properties, and status changes.