Task details and fields
A Pinwork task can be simple, just a title, or it can carry planning, context, and automation metadata.
This page explains the fields a task can hold and where those fields matter.
The title is the main task text.
On iPhone, tapping a task title starts inline editing. On iPad and Mac, opening or expanding a task gives access to more fields.
In capture paths that support natural-language parsing, Pinwork can remove recognized metadata from the final title and apply it to task fields.
Notes hold extra detail, links, context, or instructions.
In active tasks, notes are editable. In read-only mode, notes are shown as formatted static text.
On Apple Watch, notes render inline with user-authored links stripped by the shared display helper.
Checklist
Section titled “Checklist”Checklist items break a task into smaller steps.
You can add, edit, toggle, and remove checklist items on active tasks.
When a recurring task creates the next occurrence, checklist item text is copied, but the items start unchecked.
When is when you plan to work on the task.
It controls whether the task appears in Today, Upcoming, or an unscheduled view.
When can be all-day or time-specific.
See When vs Deadline.
Deadline
Section titled “Deadline”Deadline is when the task is actually due.
It is separate from When. Use it for real due dates or final times, not every planned work date.
When a task is linked to Calendar, Deadline can become an EventKit alarm on the linked event.
Estimate
Section titled “Estimate”Estimate stores expected task duration.
It can be used by task planning surfaces and by Calendar event creation, where the estimate can provide event duration.
Status
Section titled “Status”Status can be:
- Not Started
- In Progress
- Done
- Canceled
- Waiting, when GTD mode is enabled
- Someday/Maybe, when GTD mode is enabled
Done and Canceled are terminal and make a task appear in Archive.
See Statuses.
Recurrence
Section titled “Recurrence”Recurrence repeats a task from a When date.
Recurring tasks can be daily, weekdays, weekly, monthly, yearly, or custom. A recurring task must have a When date.
Removing When clears recurrence.
See Recurring tasks.
Project
Section titled “Project”A task can belong to one project.
Moving a task to No Project removes the project assignment without deleting the task.
Deleting a project is different. Project deletion deletes the project and all assigned tasks.
A task can have multiple tags.
Tags are useful for context, people, clients, tools, or areas that cross project boundaries. Pinwork normalizes tag names so small casing or spacing differences do not create duplicates.
Linked Calendar event
Section titled “Linked Calendar event”A task can be linked to an Apple Calendar event.
When linked, Pinwork stores the calendar event identifier on the task and can sync relevant task changes to the event, such as title, notes, When, estimate, and Deadline.
Linked tasks can show a Calendar chip on supported task cards and rows.
Removing the calendar link deletes the linked Apple Calendar event and clears the task link.
Next Action
Section titled “Next Action”Next Action appears when the task belongs to a GTD project.
Only one task can be the current Next Action for a project. The task must belong to that project and must not be Waiting, Done, or Canceled.
Read-only mode
Section titled “Read-only mode”In read-only recovery, task cards and detail windows remain inspectable.
Interactive editing controls are hidden, disabled, or converted to display-only controls. Actions that would change task data open the access screen instead.
Related
Section titled “Related”Thanks for your feedback.