Notes and checklists

Use notes for task context and checklist items for task steps.

Both live inside the task, so they stay with the task when it moves between Today, Upcoming, projects, tags, or Archive.

Add and edit notes

Open or expand a task, then edit the Notes field.

Use notes for:

In read-only mode, notes remain visible but cannot be edited.

Pinwork can show notes as formatted static text in read-only or display-only contexts.

On Apple Watch, notes render inline Markdown with user-authored links stripped by the shared display helper.

Keep critical task actions in the title or checklist rather than relying only on note formatting.

Checklist items are useful when a task has several concrete steps but does not need to become a project.

Open or expand a task and add checklist items in the checklist section.

Examples:

Checklist items can be toggled complete or incomplete independently from the main task status.

Completing every checklist item does not automatically complete the task. Mark the task Done when the whole task is finished.

Remove checklist items when they no longer belong to the task.

Checklist edits use normal task save paths. Undo support depends on the surface and the specific edit path.

When a recurring task creates its next occurrence, checklist item text is copied to the new occurrence.

The new occurrence starts with checklist items unchecked.

This lets each recurrence keep the same steps without carrying over last time’s completed checklist state.

Apple Watch task rows can show checklist count.

Watch task detail shows checklist count and task notes. Apple Watch does not provide full checklist editing.

In read-only recovery, notes and checklist items remain visible.

Editing, toggling, adding, and deleting checklist items are blocked until access is restored.

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