Projects

Use projects to group related tasks, goals, or areas of work.

A project can hold tasks, notes, tags, status, ordering, and optional GTD metadata. Most project actions affect only the project itself. Deletion is the exception: it also deletes every task assigned to the project.

Project statuses

A project can be:

Active
On Hold
Completed
Dropped

Active and On Hold are non-terminal states. Completed and Dropped are terminal project states.

Completing a project changes the project status to Completed. It does not complete every task inside the project.

Dropping a project changes the project status to Dropped. It does not delete the project or its tasks.

Putting a project On Hold keeps it visible in project flows. Reactivating a completed or dropped project clears its completed timestamp because the project is no longer terminal.

Project status changes are undoable.

Add a task to a project

You can assign a task to a project from task detail controls, task metadata chips, project selection controls, natural-language project syntax, and batch project actions where available.

When a task belongs to a project, it can appear in the project task list and keep its normal task fields such as When, Deadline, status, tags, checklist, and notes.

Remove a task from a project

To keep a task but take it out of a project, use No Project or clear the task’s project field.

That removes the project assignment. It does not delete the task.

Use this when a project is no longer the right home for a task, or before deleting a project when you want to keep some of its tasks.

Delete a project

Deleting a project is destructive.

When you delete a project, Pinwork deletes:

the project
all tasks assigned to the project
project ordering records for that project

If deleted project tasks have linked Apple Calendar events, Pinwork attempts to remove those linked events too.

The confirmation names the project and shows how many tasks will be deleted when tasks exist.

Project deletion is undoable. Undo recreates the project, recreates the deleted tasks with their original project assignment, and restores project ordering records.

Pinned projects

Pinned projects appear in their own navigation area on regular iPad and Mac when pins exist.

Pinning is a navigation shortcut. It does not change the project status or the tasks inside the project.

GTD projects

When GTD mode is enabled, a project can be marked as a GTD project.

GTD project status is separate from the project’s lifecycle status. A project can be Active or On Hold and also be marked as a GTD project.

Marking a project as a GTD project makes it eligible for Next Action selection and the Review flow.

See GTD mode for the optional workflow setting.

Next Actions

A Next Action is the current next task for a GTD project.

A Next Action must:

belong to that project
not be Waiting
not be Done
not be Canceled

Only one task can be the current Next Action for a project. Setting a new one clears the previous Next Action flag in that project.

Next Actions can appear in project detail, task cards, and Review.

Read-only access

When access is locked, project content remains visible, but project mutation paths are blocked.

Blocked project actions can include creating, editing, pinning, changing status, deleting, and adding tasks from project surfaces.

When a blocked action is attempted, Pinwork opens the access screen instead of changing data.

Working with tasks: task properties and project assignment.
Archive, delete, restore, and undo: destructive behavior and recovery.
Tags: labels that can apply across projects.
GTD mode: optional GTD project tools.
Review: guided project checks for Next Actions.

Was this page helpful?