Review

Review is a guided check of the lists that tend to drift when work gets busy.

It is available when GTD mode is enabled.

Review steps

Review has four steps:

• Clear Inbox
• Projects Need Next?
• Waiting For
• Someday/Maybe

Review completion is derived from current data. There is no separate hidden review checklist.

Clear Inbox

The Clear Inbox step helps you process unscheduled captured tasks.

Inside this step, you can use normal task actions to:

• complete tasks
• schedule tasks
• move tasks into projects
• add tags
• archive or delete tasks

The step is complete when Inbox is loaded and empty.

The empty state is Inbox Empty.

Projects Need Next?

This step lists active GTD projects that do not have an active Next Action.

Projects are sorted alphabetically. Each project loads actionable project tasks, and you can choose one task to become the Next Action.

A Next Action must belong to that project and must not be Waiting, Done, or Canceled.

If every active GTD project already has an active Next Action, the step shows All Projects Covered.

No eligible tasks?

If a project has no tasks that qualify as a Next Action, the picker will be empty. Add or reschedule a task in that project first, then return to Review.

Waiting For

This step reuses the Waiting For task list.

Use it to decide whether blocked tasks are still waiting, ready to resume, or no longer needed.

Task actions inside the step use normal task behavior.

Someday/Maybe

This step reuses the Someday/Maybe task list.

Use it to decide whether parked ideas should stay parked, become active, schedule for a date, move into a project, or be removed.

iPhone layout

On iPhone, Review uses a paged flow.

The current step appears as the navigation title, and a page indicator shows where you are in the review.

Selection mode is supported for Clear Inbox, Waiting For, and Someday/Maybe, but not for the Projects Need Next? picker step.

iPad and Mac layout

On iPad and Mac, Review uses a dashboard layout.

The dashboard has a step rail and selected-step content, so you can move between steps without a phone-style paged flow.

Undo behavior

Review does not have its own undo system.

Task and project actions inside Review use their normal undo behavior where available. Selecting a Next Action from the Projects Need Next? step is also undoable.

Related

• GTD mode
• Waiting For and Someday/Maybe
• Projects