Tags

Use tags for labels that cut across projects, lists, or dates.

A task or project can have multiple tags. Tags are useful for people, clients, contexts, tools, priorities, or areas of work that do not fit into a single project.

Tag deletion is global

Deleting a tag removes it from every task and project using it. The tasks and projects stay, but the tag itself is gone.

Add tags to a task

You can add tags from task detail controls, task metadata areas, context menus, and natural-language capture.

In natural language, use # before a tag name:

Buy paint tomorrow #home #errands

Pinwork removes the tag tokens from the final task title and applies the tags to the task.

Use tags on projects

Projects can also have tags.

This lets a project appear under a shared label, such as a client, area, or context, without changing the project’s status or task membership.

Tag normalization

Pinwork normalizes tag names so small casing or spacing differences do not create duplicates.

For example, a tag added with slightly different capitalization should resolve to the same normalized tag instead of creating a separate duplicate label.

Pinned tags

Pinned tags can appear in navigation on regular iPad and Mac when pins exist.

Pinning a tag is a navigation shortcut. It does not change the tasks or projects using that tag.

Tag detail pages

Tag detail pages show tasks and projects associated with a tag.

Task and project actions inside a tag detail page use their normal behavior. For example, deleting a project from a tag detail surface follows project deletion rules and deletes all tasks assigned to that project.

Delete a tag

Deleting a tag removes that tag from every task and project using it.

The tasks and projects stay in Pinwork. Only the tag is removed.

Tag deletion also:

• unpins the tag if it was pinned
• removes any custom color for that tag

The confirmation says tag deletion cannot be undone.

Tag deletion cannot be undone

Delete a tag only when you want that label removed everywhere.

Read-only access

When access is locked, tag content remains visible, but tag mutation paths are blocked.

Blocked tag actions can include renaming, changing color, pinning, deleting, and changing task or project tag assignments.

When a blocked action is attempted, Pinwork opens the access screen instead of changing data.

Related

• Working with tasks: adding and removing tags on tasks.
• Projects: using tags on projects.
• Natural language: tag syntax while capturing tasks.
• Archive, delete, restore, and undo: destructive behavior and recovery.