Spotlight

Pinwork can index active tasks into system Spotlight search so you can find and open tasks from outside the app.

Spotlight indexing is local to the device.

What Spotlight indexes

Pinwork can index active tasks with fields such as:

• task title
• notes as content description
• tags
• keywords such as inbox, today, waiting, someday, and maybe
• task deep link URL
• creation date
• modification date

The index is meant to help find tasks quickly. It is not a full export of the task database.

Open a task from Spotlight

When you choose a Pinwork task from Spotlight, the result uses a Pinwork deep link to open the task in the app.

If the task was deleted, archived in a way that removed it from indexing, or no longer exists on the current device, the link may not open the expected task.

Which tasks are removed

Done and Canceled tasks are removed from the Spotlight index.

This keeps system search focused on active work. If you cannot find a task in Spotlight, check whether it was already completed or archived.

Apple Watch does not index tasks into Spotlight.

Turn Spotlight indexing off

Open Pinwork Settings and find the Spotlight controls.

You can disable Spotlight indexing if you do not want Pinwork tasks to appear in system search on that device.

This setting affects the local device’s system search behavior.

Rebuild the index

Use rebuild if Spotlight results look incomplete or stale.

Rebuilding asks Pinwork to recreate its task search index for the current device. It can take a moment for system search to reflect the updated index.

Clear Pinwork results

Use clear if you want Pinwork to remove its current Spotlight results from the device.

If indexing remains enabled, active tasks may be indexed again later.

Privacy notes

Spotlight indexing is handled by the operating system on the current device.

Because task titles, notes, and tags can appear in system search, turn indexing off if you do not want that content available through Spotlight on a shared device.

Related

• Deep links: how Pinwork task links open.
• Sync and privacy: local data and iCloud sync.